Wednesday, April 20, 2011

Furniture Audit and Furniture Purchase Policy Concluded

Here is an interview with Sharon Purvis, Director, Corporate Properties and Buildings. For more information about the Furniture Audit and how the Furniture Purchase Policy is followed at The City visit

An audit of the Furniture Purchase Policy at the City of Calgary was recently conducted to determine cost effectiveness, how the contract was awarded and The City’s compliance with policies governing the purchase of furniture.

The audit concluded The City acted in an economical fashion supported by a competitive award process while maintaining quality furniture standards in keeping with the CSA (Canadian Standards Association) specificatio

At the City of Calgary, furniture is defined as and includes desks, chairs, filing cabinets, storage fixtures, shelves, meeting room and lobby chairs and tables, office panels to create cubicle areas and demountable walls to create offices. Between 2006 and 2009 the total cost for these items was $22.1 million dollars. This money accommodated an increase of more than 1000 staff at The City during this time. An additional $5 million was spent on photocopiers, calculators, furniture repairs, and delivery charges for a total of $27.1 million dollars which was identified as the total amount spent at The City on furniture between 2006 and 2009.

This newly purchased furniture at The City of Calgary meets the ergonomic standard and will be reused for as long as they are deemed functional. Any surplus furniture that does not meet the ergonomic standard, but is still operational is sold to the public. Broken or unsafe furniture is recycled or discarded.

Overall, the Furniture Audit showed that the City of Calgary is getting good value for its expenditures on furniture. However, the audit did make three recommendations:
  1. The City should formalize the process to extend and renew agreements to ensure decisions are supported by clear rationale as to how the extension would continue to provide value for money.
  2. The City should set and monitor delivery time targets as part of vendor performance for future furniture purchasing agreements.
  3. The City should update the Furniture Purchase Policy

For more information visit

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