Thursday, June 20, 2013

For City Staff

1 a.m. June 24, 2013 update

Letter from City Manager, Owen Tobert

First, I would like to thank all of you for your continued efforts in this time of need for the citizens of Calgary.  I have always known the value of public service and in this time of crisis you have risen to the occasion and shown your grit, character and kindness for the people we serve.  Calgarians are very appreciative of your labours.

Now isn’t the time to be content with our efforts; we still have work to do.  While the flood waters recede, our focus and intensity of response must not.  The situation is still dangerous and citizens will begin to move their attention from the water to other areas.  In addition to continued flood response, we must be ready to meet their needs and expectations in terms of the services we deliver for them.

Many of you are wondering what to do on Monday June 24.

City employees who work outside of downtown should report to work at their usual location unless there building has been impacted and they have been otherwise advised by their supervisor.

City employees who work downtown, should stay home on Monday unless they have been assigned to work on a flood response or have been otherwise reassigned by their supervisor.

To keep up to date on any City related work information, please check your email, the myCity app and the “For City Staff” link within the CalgaryCityNews.com blog.

The City of Calgary has an obligation to respond to both the crisis AND to continue to provide essential services.  This is why we have Business Continuity Plans for each of our work areas.  As we continue to work toward getting all Calgarians back into their homes and businesses back in operation, the leaders of our organization have been asked to confirm their continuity plans.

For those not involved in flood relief efforts, you must work on restoring the capability of our organization to provide services to Calgarians.

Keep up your good efforts as we transition into the next phase of this crisis.  We still have much work and many days ahead.  Everyone needs to be involved.  Look after yourself and one another by working diligently and safely as we meet Calgarians needs.

Our citizens need us.
Thank you.

Owen Tobert, P.Eng.
City Manager
The City of Calgary

8 p.m. June 21, 2013 update

The City of Calgary remains in a state of local emergency due to significant flooding. This is an extraordinary situation and all staff are asked to exercise their best judgement and patience. It will

take an extended amount of time to return to business as usual. The health and safety of city staff is a priority.

If you work in a building that is impacted by the flood it may not be safe to return. A summary list of city buildings and their suitability for use will be published in the coming days. City staff will be

encouraged to refer to this when determining the status of their work place and to follow up with their supervisor.

City staff returning to work will likely face one of the following work situations:
Report to work as usual
Report to work at an alternate location
Temporary reassignment

Other situations may also apply. You will know which situation applies to you based on a consultation with your supervisor.

Supervisors are working to reach staff prior to Monday. Staff that have not been reached by their supervisor are asked to reach out to them and visit the CalgaryCityNews.com blog and click the link labeled “For City Staff” for operational updates.

As this is an emergency, communications can be compromised. For this reason city staff are asked to help spread updates to their co-workers when possible.

More updates will follow.

FAQ's

The City of Calgary remains in a state of local emergency due to significant flooding. This is an extraordinary situation and all staff are asked to exercise their best judgement and patience. The health and safety of city staff is a priority.

The following is a summary of Frequently Asked Questions for city staff related to the Calgary Flood.

Q: Will I be able to return to work on Monday?
A: It will take an extended amount of time to return to business as usual. Managers will need to scan their city email for operational updates and relay those details to their teams as best they can. Staff are asked to connect with their supervisor to determine if they can return to their workplace or arrange to work from home.

Q: Can people still call 3-1-1?
A: Yes. 3-1-1 is taking calls but only those related to the emergency.

Q: Why can’t I access Calgary.ca? 
A: Due to high traffic volumes, Calgary.ca is experiencing technical difficulties and has been redirected to calgarycitynews.com to enable emergency related messaging only.

Q: Which city buildings have been closed?
A: A list of closed buildings has been posted on CalgaryCityNews.com. Again, staff are asked to connect with their supervisor to determine if they can return to their workplace or arrange to work from home.

Q: Will the roads be open for me to return to work? 
A: Work continues to re-open closed roads and bridges. A summary of road closures is available on the blog at CalgaryCityNews.com.


Council and Committee Meetings Schedule Changes

Due to the effects of the recent flood, The City’s Council and committee meetings scheduled for June and July has been impacted. The changes to Council and Committee Meetings include:

MEETING
DATE
STATUS
LOCATION
AGENDA NOTES
COUNCIL
2013 JUNE 24
CANCELLED

Items rescheduled to July 29 Council meeting
CIVIC PARTNERS
2013 JUNE 25
CANCELLED

Items rescheduled to CPS September 4
UTILITES & CORPORATE SERVICES
2013 JUNE 26
CANCELLED

Items rescheduled to July 24 meeting
LAND & ASSET STRATEGY COMMITTEE
2013 JUNE 27
CANCELLED

Items rescheduled to July 25 meeting
LEGISLATIVE GOVERNANCE TASK FORCE
2013 JUNE 28
CANCELLED

May be rescheduled to September
PRIORITIES & FINANCE COMMITTEE
2013 JULY 2
PROCEED AS SCHEDULED
RELOCATED TO DEERFOOT JUNCTION III BUILDING
COMMUNITY & PROTECTIVE SERVICES
2013 JULY 3
CANCELLED

Items rescheduled to September 4 meeting
INTERGOVERNMENTAL AFFAIRS
2013 JULY 4
CANCELLED

Items rescheduled to September 5 meeting
PRIORITIES & FINANCE COMMITTEE
2013 JULY 16
PROCEED AS SCHEDULED
TBD

PLANNING & URBAN DEVELOPMENT
2013 JULY 17
PROCEED AS SCHEDULED
TBD
Include items tabled from previous PUD; overflow is Friday, 2013 July 19
GAS POWER & TELECOMUNICATIONS COMMITTEE
2013 JULY 18
CANCELLED


COMBINED COUNCIL – PUBLIC HEARING
2013 JULY 22
PROCEED AS SCHEDULED
TBD
Expected to overflow to July 23
TRANSPORTATION & TRANSIT
2013 JULY 24
PROCEED AS SCHEDULED
TBD

UTILTIES & CORPORATE SERVICES
2013 JULY 24
PROCEED AS SCHEDULED
TBD

AUDIT
2013 JULY 25
PROCEED AS SCHEDULED
TBD

LAND & ASSET STRATEGY COMMITTEE
2013 JUNE 25
PROCEED AS SCHEDULED
TBD

COUNCIL
2013 JULY 29
PROCEED AS SCHEDULED
TBD
Overflow to July 30

Council and Committee Meetings will continue to be streamed live at Calgary.ca and broadcast live on Shaw Channel 10 and 89. Please visit  City Clerk legislative meetings page for more details on specific committee agendas and updates.